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# Privacy Policy – Internal Use Only This Privacy Policy explains how Digital Checkmark LLC (“the Company”) collects, uses, and protects information processed through the Digital Checkmark AI Platform (“the Platform”). This Platform is intended exclusively for internal business operations and is not offered to the public. ## 1. Information We Collect The Platform may collect and process: - Account and login information - Usage logs, including actions performed within the Platform - Text, files, or prompts entered by users - System metadata required for platform functionality No personal information from external customers is intentionally collected unless explicitly authorized for internal operations or testing. ## 2. How Information Is Used Collected information is used to: - Support internal operations - Improve system performance - Troubleshoot and debug issues - Monitor compliance with Company policies - Enhance security and auditability ## 3. Data Security The Company implements reasonable technical and administrative safeguards to protect internal data, including: - Encryption where applicable - Access controls - Audit logs - Secure hosting and infrastructure management ## 4. User Responsibilities Users must follow Company procedures regarding: - Confidentiality - HIPAA compliance when applicable - Avoiding upload of sensitive or regulated data unless approved ## 5. Data Sharing Data is not shared with external parties except: - Service providers assisting with infrastructure operations (e.g., hosting, security) - When required by law or regulatory obligations The Platform is not used to sell or monetize user data. ## 6. Data Retention Internal logs and system data may be retained as needed for business, security, and compliance purposes. ## 7. Changes to This Policy The Company may update this policy as needed to support system improvements or compliance requirements. --- For any questions regarding this policy, contact the Digital Checkmark LLC internal IT or compliance administrator.